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VAT & Tax Services

Estonian VAT registration, monthly KMD/VD declarations, OSS/IOSS and cross-border VAT - prepared and checked by your own accountant.

Core Offerings

  • VAT registration & threshold monitoring
  • Monthly KMD/VD declarations by the 20th
  • OSS/IOSS registration & filing
  • Reverse-charge & intra-EU documentation
  • Intrastat reporting when thresholds are exceeded
  • Input VAT recovery & corrections

VAT & Tax Services for Estonian Companies

Estonian VAT looks simple until you add EU customers, digital sales, or a rate change - then a single misclassified invoice can mean a correction, interest, or a query from the Tax Board. We take care of your VAT and tax obligations end to end, and every return is prepared and checked by your own accountant, so filings are right the first time.

We work with local Estonian companies, e-resident OÜs, e-commerce sellers, and cross-border service providers - in Estonian, Russian, and English.

When You Must Register for VAT

Registration becomes mandatory once your taxable turnover exceeds €40,000 in a calendar year. You then have three working days to register; missing the deadline can bring fines of up to €3,200. Voluntary registration before the threshold is also possible and is often worthwhile if you sell to EU businesses or want to recover input VAT on start-up costs. We track your running turnover and tell you before you hit the limit - not after.

Estonian VAT Rates in 2026

  • 24% standard rate - in force since 1 July 2025, indefinitely, with no VAT changes planned for 2026.
  • 13% and 9% reduced rates - for specific goods and services (e.g. accommodation, certain publications and medicines).
  • 0% rate - intra-EU supplies and exports.

We apply the correct rate to every transaction and adjust cleanly whenever the law changes.

Monthly VAT Compliance (KMD & VD)

  • KMD (VAT return) prepared, checked and filed by the 20th of the following month
  • VD report (EC Sales List) for intra-EU B2B supplies
  • Reverse-charge handling on B2B purchases from other EU states
  • Credit notes, bad-debt relief and input-VAT adjustments on capital goods

Cross-Border & EU Trade

  • OSS registration and quarterly returns for B2C sales across the EU
  • IOSS for imported low-value goods sold to EU consumers
  • Distance-selling threshold monitoring so you register in the right place
  • Intrastat reporting once the arrivals/dispatches thresholds are exceeded

Beyond VAT - Your Whole Tax Position

VAT rarely sits alone. We keep the whole tax picture consistent: corporate income tax (0% on retained profit, 22/78 on distributions), payroll taxes via TSD, and fringe-benefit treatment - so your VAT return, annual report and payroll all tell the same story to the Tax Board.

How We Work

  1. You email invoices and bank statements by the 5th (or share a Google Drive folder).
  2. We prepare and reconcile draft reports by the 15th for your review.
  3. Final declarations are submitted by the 20th - VAT to the Tax Board, VD alongside.

Why Choose ProfBalance

  • Your own accountant - a named person who knows your business, not a ticket queue.
  • No hidden fees for corrections or amendments.
  • Trilingual - English, Estonian, Russian, in Tallinn or fully remote.
  • Paperless - email or Google Drive, with a free initial VAT compliance review.

Frequently asked questions

When must I register for VAT in Estonia?
Registration is mandatory once your taxable turnover exceeds €40,000 in a calendar year, and you must register within three working days of crossing the threshold - missing it can trigger fines of up to €3,200. Voluntary registration is possible earlier, which often makes sense if you have EU customers or want to reclaim input VAT. We monitor your turnover so you never register late.
What is the VAT rate in Estonia in 2026?
The standard rate is 24% (in force since 1 July 2025, with no change planned for 2026). Reduced rates of 13% and 9% apply to specific goods and services, and a 0% rate applies to intra-EU supplies and exports. We map each of your sales to the correct rate.
How often is the VAT return (KMD) filed?
Monthly, by the 20th of the following month - together with the VD report (EC Sales List) for intra-EU B2B supplies. We prepare a draft for your review before every filing.
What are OSS/IOSS and do I need them?
They are EU one-stop-shop schemes for declaring VAT on cross-border B2C sales (OSS) and imported low-value goods (IOSS) through a single return, instead of registering in every country. If you sell to consumers across the EU, they usually save a lot of admin. We handle registration and quarterly filing.
Can I reclaim VAT on purchases and EU expenses?
Yes - input VAT on business purchases is deductible, and VAT paid in other EU countries can often be refunded through the cross-border refund procedure. We prepare the claims and keep the documentation audit-ready.
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